Privacy Policy

1. Introduction

Revs Institute Inc. ("we," "us," or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at revsinstitute.us or interact with our services.

We are a non-profit organization dedicated to the preservation, restoration, and study of significant automobiles and automotive history. When you engage with us—whether visiting our museum, accessing our archives, attending events, or using our website—we may collect certain information about you.

Please read this Privacy Policy carefully. By using our website or services, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our website or services.

2. What Data We Collect

We may collect the following types of personal information:

• Personal Identification Information: Name, email address, phone number, and mailing address when you contact us, subscribe to our newsletter, or make a donation.
• Inquiry Details: Information you provide when submitting inquiries about our collections, research services, events, or membership programs.
• Donation Information: Payment details and donation history when you make a charitable contribution to support our mission.
• Communication Preferences: Your preferences for receiving communications from us, including newsletters, event invitations, and updates.
• Usage Data: Information about how you interact with our website, including pages visited, time spent on pages, and referring sources.
• Device Information: Browser type, IP address, operating system, and device type used to access our website.

We collect this information through various means, including:

• Contact forms on our website
• Email communications
• Phone calls and voicemails
• Event registrations and sign-ups
• Donation forms and payment processing
• Newsletter subscriptions
• Automated collection through cookies and analytics tools

3. Why We Collect Data

We use the information we collect for the following purposes:

• Responding to Inquiries: To answer your questions about our collections, research services, events, or other offerings.
• Sending Updates: To send you newsletters, event invitations, and updates about our activities, programs, and exhibitions.
• Processing Donations: To process and acknowledge charitable contributions and provide donation receipts.
• Improving Our Services: To understand how visitors use our website and improve user experience.
• Communication: To communicate with you about your inquiries, membership status, or event participation.
• Research and Archives: To assist researchers and scholars accessing our automotive archives and collections.
• Event Management: To manage event registrations and provide event-related information.
• Legal Compliance: To comply with legal obligations and protect our rights and interests.

4. Who Has Access to Your Data

We limit access to your personal information to authorized personnel who need it to perform their duties. Specifically:

• Authorized Staff: Our staff members who manage inquiries, donations, events, and member services have access to relevant personal information.
• Service Providers: We may share your information with trusted third-party service providers who assist us in operating our website, processing payments, sending communications, and analyzing website usage. These providers are bound by confidentiality agreements and are prohibited from using your information for any other purpose.
• Legal Requirements: We may disclose your information if required by law, court order, or government request, or to protect our rights, privacy, safety, or property.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Third-Party Services

Our website uses the following third-party services that may collect and process your information:

• Formsubmit.co: We use Formsubmit.co to process contact form submissions. When you submit a form, your information is transmitted through their service to our email. Formsubmit.co processes your data in accordance with their privacy policy. For more information, visit formsubmit.co.
• Google Maps: We embed Google Maps to display our location. Google may collect usage data about map interactions. For more information about Google's privacy practices, visit Google's Privacy Policy.
• Analytics: We may use analytics services to understand how visitors interact with our website. These services collect anonymous, aggregated data about website traffic and usage patterns.

When you interact with these third-party services, their own privacy policies apply. We encourage you to review the privacy policies of any third-party services we use.

6. Requesting Data Deletion

You have the right to request that we delete your personal information. To request data deletion:

• Send an email to about@revsinstitute.us with the subject line "Data Deletion Request"
• Include your name and the email address associated with your information
• Specify which data you would like us to delete (or request complete deletion)

We will respond to your request within 30 days. Please note that:

• We may retain certain information for legal or legitimate business purposes
• We may need to verify your identity before processing your request
• Some information may be retained in backup systems for a limited time

7. Cookie Usage

Our website uses cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device that help us:

• Remember your preferences and settings
• Understand how you use our website
• Improve website functionality and performance
• Provide relevant content and features

We use the following types of cookies:

• Essential Cookies: These cookies are necessary for the website to function properly. They enable basic functions like page navigation and access to secure areas. The website cannot function properly without these cookies.
• Analytics Cookies: These cookies help us understand how visitors interact with our website by collecting information anonymously. This data helps us improve our website and services.
• Marketing Cookies: These cookies may be used to deliver relevant advertisements or track the effectiveness of marketing campaigns.

You can control cookie preferences through your browser settings. Please note that disabling certain cookies may affect website functionality. For more information about cookies, please see our Cookie Policy.

8. Data Retention Policy

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected:

• Contact Inquiries: We retain inquiry-related information for up to 3 years after the last interaction.
• Newsletter Subscriptions: We retain subscriber information until you unsubscribe.
• Donation Records: We retain donation records for 7 years as required for tax and accounting purposes.
• Event Registrations: We retain event registration information for 2 years after the event date.
• Usage Data: We retain aggregated, anonymous usage data for analytical purposes.
• Legal Holds: We may retain information longer if required by law or involved in legal proceedings.

When data is no longer needed, we securely delete or anonymize it in accordance with our data retention schedule.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Secure data transmission using encryption (HTTPS)
• Regular security assessments and updates
• Access controls limiting employee access to personal information
• Secure storage of physical and electronic records
• Staff training on data protection practices

While we take reasonable measures to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

10. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your personal information.
• Portability: Request your data in a portable format.
• Objection: Object to certain processing of your information.
• Withdrawal of Consent: Withdraw consent where processing is based on consent.

To exercise these rights, please contact us at about@revsinstitute.us. We will respond to your request within 30 days.

11. Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: